What is an Extenuating Circumstance Request (ECR)?
They are a request to extend or defer your assessment deadline if you consider yourself unable to attempt an
assessment - or to meet an assessment deadline - due to extenuating personal circumstances. Find out more
guidance here. You
can apply to extend your deadline or to defer your deadline.
What does it mean to extend my deadline?
Extending your deadline gives you up to 5 working days added to your original submission date to complete your
assignment. This is only available for coursework, not for exams or other
What does it mean to defer my deadline?
To defer your deadline is when you take the assessment at the next assessment opportunity without further
You cannot choose when the next assessment date is so a deferral might stop you moving onto the next stage of
course if the next resit period is in a new academic year or prevent you from graduating at your expected
International Students: An Extenuating Circumstance Request to defer your deadline may
impact your Tier 4/Student Visa and/or Post Study Visa and work choices e.g. Graduate visa. Contact the visa
team of your study location for advice: Coventry and CU Group students - email@example.com; Coventry University
London students - firstname.lastname@example.org.
Am I eligible?
You must have been affected by something which you could not control to apply for an Extenuating Circumstance
Request. These are called extenuating circumstances and will have affected your ability to complete an
assessment. Find a list of what is considered extenuating circumstances here. You
must be able to provide evidence of these circumstances in your application form.
ECRs received after the original submission deadline has passed will not normally be granted.
The University has a 24-hour grace period for submitting coursework. It is not guaranteed, and does not apply to
extensions, exams or presentations and only applies to your original submission (not to resit attempts).
What type of evidence can I submit?
Every request must be accompanied by relevant evidence which:
- Relates to the relevant period of time and circumstance
- Is from an official third-party source
- Is written in English or accompanied by a certified translation.
The type of evidence will depend on the circumstances that impacted your ability to complete your assessment.
Examples of evidence include a letter or email from your GP or another medical professional, a letter or email
the University’s Health and Wellbeing service, hospital admission record, a death certificate or police
If your evidence is a standard ECR Form issued by Health and Wellbeing for the purpose, and the request falls
the date range covered by the letter, the request will be granted without question. Please be aware Health
Wellbeing will only issue a letter for students who are already known to them.
If the evidence is about someone else you also need to complete the ‘Third
Party Consent Form’ and submit this with your application. If the evidence is about someone
and no consent form is submitted the evidence will not be accepted and will be deleted.
Can I Appeal The Outcome?
You can appeal against a rejected Extenuating Circumstance Request if:
- You have significant new evidence relating to your request which was not considered at the time of the
- You think that they have not considered your request properly.
Find out how to make an appeal here for Coventry University and Coventry University London students and here for
CU Group students.
How Can Your Advice Service Help You?
We can advise you if you have read the guidelines above and still have questions.
We are happy to proofread your Extenuating Circumstance Request form before you submit it if sent a few days
advance of your submission date. Please send the form and any evidence to us through using our online
We can also help you appeal the outcome of your request if you disagree with it and feel that you meet the
Please send us a copy of your appeal form, evidence and the outcome letter to us using our online
Please note: We cannot track the progress of submitted Extenuating Circumstance Requests.