What should you know?
- Society of the Month: every month we celebrate and promote a society
that has put the effort to provide an exceptional experience to their
members. Any students, staff and externals can nominate a society for
society of the month.
- Society Excellence Awards: all societies are eligible to apply for a Society
Excellence Award (Bronze, Silver, Gold) if they meet the criteria.
- Your End of Year Celebration: At the end of every year, we'll host an
activities celebration event to celebrate all your achievements!
Society excellence awards
SU Societies are some of the most hard working and successful students on
campus and we want to acknowledge the great work they do and the time and
effort they put in running activities for other students.
We have created a Societies Excellence scheme that rewards standards, activities
and performance. We want our societies to be rewarded and attain bronze, silver
or gold standard.
Societies can nominate for an excellence award at any time in the academic year
and will be sent to the activities team for verification.
Bronze
You must complete 10 criteria.
You'll receive a digital package with Your Society Website Rosette, you will be
highlighted in our Society Excellence Article, and we will add a shout out to the
Societies teams channel.
Silver
You must complete 12 criteria.
You'll receive a digital package with Your Society Website Rosette, you will be
highlighted in our Society Excellence Article, we will add a shout out to the
Societies teams’ channel and you’ll also be spotlighted in our Instagram page
(@covunistudents).
Gold
You must complete 15 criteria.
You'll receive a digital package with Your Society Website Rosette, you will be
highlighted in our Society Excellence Article, we will add a shout out to the
Societies teams’ channel, and you’ll also be spotlighted in our Instagram page
(@covunistudents). Additionally, you’ll have a committee Photoshoot and media
interview summarised as specific news article.
Criteria
|
Description
|
Evidence
|
|
Take part in the Activities Fair
|
Host a stall at Activities Fair in the September, January or May freshers. |
Make sure to register for a stall space when booking becomes available and take a photo of your
stall. |
| Endorse a candidate |
Endorse a candidate in the SU Leadership elections. |
Inform your coordinator who you will
be endorsing before elections occur. |
| Posted on AULA |
Post about your society on AULA. |
Take a screenshot of your post to submit |
| Post your events on the website |
Publish your society events on the SU website for all to see, you can add tickets and monitor
attendance. |
Copy down the links to your events and/ or take a screenshot |
| Apply for funding |
Apply for a development grant or start up fund for the society. |
Submit your application form, your coordinator will verify this. |
| Host a promotional stall |
Host a promotional stall at any university building (The HUB, faculty, library). The coordinator can
help you book it. |
Confirm the date with your society coordinator, as the coordinator can help you book the stall. |
| Collab with your coordinator |
Meet with our coordinator at least twice a semester. |
Submit the dates you met with them on, your coordinator will verify this |
| Host a successful election round |
Work to elect a new committee for the next academic year. |
Email confirmation from your coordinator outlining a fully elected committee. |
| Send an email to society members |
Using admin tools on SU society page to send an email to society members or interested members. |
Submit a screenshot. |
Criteria
|
Description
|
Evidence
|
|
Host a guest speaker event
|
Host a guest speaker event.
|
Have submitted a guest speaker request, posted the event on the website. Take a photo at your event
too!
|
|
Fundraise for an external charity
|
Fundraise for an external charity according to SU guidelines. |
You should have submitted an activity request form and kept in good communication with your
coordinator. You should be able to submit receipts of finances and/or have an approved SGF request
showing the movement of funds. |
|
Collaborate with the local community
|
Collaborate with members of the local community for an event e.g., schools, local
organisations/charities |
Keep in regular communication with your coordinator to progress this collaboration |
|
Collaborate with the SU
|
Publish your society events on the SU website for all to see, you can add tickets and monitor
attendance. |
Copy down the links to your events and/ or take a screenshot |
| Collaborate with another society |
Collaborate with at least one society during the academic year. |
Complete an activity request for the collaboration and mention the society you’re collaborating
with , have this approved, add the event to the website and host it. |
| Collaborate with the SU |
Host one partnership event with the SU e.g., full-time officers, part-time officers, community
engagement leads, campuses |
Complete an activity request for the collaboration, have this approved, add it to your society page
and host the event |
|
Collaborate for our community initiatives
|
Each year the communities we have host activity for their community members, collaborate with
community engagement leads and activities staff for any of the following:
-Black History Month
-Disability History Month
-International Festival
-LGBT+ History Month
-International Women’s Day |
Communicate with your coordinator to submit an activity request to the community planning groups and
get your event supported. |
Criteria
|
Description
|
Evidence
|
|
Host Academic support sessions
|
Host at least one academic support session, this could be a study-session, for instance. |
Complete an activity request for the event, have it approved, add it to your society page and host
the event |
|
Present your society at a lecture
|
Present your society at a lecture, whether it's a full hour slot or a 5- minute introduction |
Request an email confirmation from the relevant academic staff member to confirm you delivered a
presentation about the society |
|
Meet with the course or school REP
|
Meet with a course, school or Education REP. |
Keep in regular communication with your coordinator to progress this collaboration |
Criteria
|
Description
|
Evidence
|
|
Nominate for Society of the Month
|
Write and submit a detailed nomination for Society of the Month. |
Have a screenshot of the Society of the Month nomination or the coordinator confirmation. |
|
Get a sponsorship
|
Gain a sponsorship of any value for your society, it could be for just one event or a year-long
sponsorship |
Have a sponsorship agreement approved and implemented, submit the sponsorship agreement |
|
Attend any development workshop
|
Attend a minimum of one development workshop during the academic year. |
Register your attendance at the workshop. |
|
Sell merchandise
|
Sell merchandise during the academic year. |
Keep regular communication with your society coordinator and have an email confirmation regarding
merch. |
|
Complete a development plan
|
Complete the development plan and attend at least one development plan meeting. |
Attach a photo of the development plan and add the date of the development plan meeting. |